Built for Wedding & Event Studios

The Complete Operating System
for Event Vendors

Stop juggling scattered spreadsheets, WhatsApp chats, and overdue invoices. Manage your leads, interactive proposals, locked contracts, gear packing lists, and milestone payments — all in one unified app.

Join 10+ event vendors queued for early access. Zero spam.

Event Execution Assistant — Studio Dashboard

Active Bookings

14 Weddings

Retainers Collected

$18,400

Gear Health

1 Overdue

Deliveries Due

3 Galleries

Upcoming Event: Sharma & Kapoor Wedding

Udaipur Palace Grounds • T-3 Days to Shoot

Expectations Locked

Deliverables

2 Teasers + 600 Photos

Gear Packing List

✓ Sony A7IV Passed

Payment Milestone

60% Pre-Shoot Balance

Designed for Execution

Everything You Need to Run Your Studio

No bloatware. Built specifically around the real-world timeline of event photography.

Dynamic Lead Pipeline

Track client inquiries from initial contact to contract lock. Built-in line-item brochure builder lets clients pick custom coverage options.

Expectation Lock & Proposals

Interactive negotiation workspace. Tweak price margins live, toggle client previews, and lock deliverables to avoid scope creep post-event.

Contracts & Touch E-Signs

Auto-generate agreements with dynamic details (`[Client Name]`, `[Total Price]`). Clients sign directly on their phones via HTML5 touch signature.

Gear Inventory & Health Alerts

Log camera bodies, lenses, drones, and lighting. Automated maintenance tracking calculates `nextServiceDate` and alerts you before important shoots.

Milestone Payments & UPI

Structure predictable cash flow: 20% Retainer ➔ 60% Pre-Shoot Balance ➔ 20% Delivery. Track zero-gateway-fee UPI transaction UTR numbers easily.

Portfolio & Showcase Hub

Cleanly categorize external delivery links (Pic-Time, Pixieset) with tags and descriptions. Share portfolios with prospective leads in seconds.

Interactive Studio Workflow Engine

How EVOS Automates Your Entire Studio

Experience the exact step-by-step photographer lifecycle from initial lead inquiry to CA-ready P&L tax reports.

STEP 1 OF 6Studio Setup & Templates

STEP 01 • STUDIO SETUP

One-Time Setup & Asset Registration

Set up your studio once. Create reusable proposal, contract, and billing templates. Register camera bodies, lenses, and lighting kits into your serial number inventory.

✓

Template Builder

Pre-configure pricing, legal clauses & 3-stage milestone billing rules

✓

Gear Inventory Management

Log serial numbers, purchase values & 90-day maintenance alert schedules

✓

Crew Role Permissions

Assign fine-grained access for lead photographers, 2nd shooters & editors

⚡ STUDIO ADVANTAGE

Saves 4+ hours of manual prep work for every future wedding event.

CAMERA GEAR INVENTORYSerial Audit Passed

📷

Sony A7 IV (Body #1)

S/N: 4892019 • Sensor Cleaned 12d ago

Ready for Shoot

🔍

Sony 24-70mm f/2.8 GM II

S/N: 7729102 • Lens Glass Audit Passed

Ready for Shoot

⚡ Default Milestone Template:

40% Retainer➔50% Pre-Shoot➔10% Delivery

STEP 02 • INQUIRY & PROPOSAL

Interactive Proposal & Live Negotiation

Send prospective couples interactive line-item proposals over WhatsApp or email. Clients toggle options in real time and finalize package scope instantly.

✓

Interactive Package Picker

Clients customize drone coverage, extra shooting days & album formats live

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Live Proposal Negotiation Chat

Answer client queries and adjust custom package discounts directly in portal

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Instant One-Tap Approval

Client approves quote electronically with zero phone-tag delays

⚡ STUDIO ADVANTAGE

Converts inquiries to bookings 3x faster with zero WhatsApp back-and-forth.

Client (Rahul):

"Can we add 1 Premium Flushmount Album to the 2-day candid package?"

Studio Host (EVOS):

"Added! Updated total package to $3,550 with Flushmount Album included."

2-Day Candid Wedding Coverage$2,800

+ Premium Flushmount Album+$750

Agreed Package Total$3,550

STEP 03 • AUTOMATED CONVERSION

Automated Client & Event Creation

When a proposal is accepted, EVOS automatically updates lead status to "Booked", initializes the Client entity, and builds event schedules & crew assignments.

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Single Client Entity Record

Unified client database record reusable across future anniversary & family shoots

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Auto Event Itinerary Setup

Populates shot phases automatically from Varmala & Sangeet to Reception

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Smart Resource Allocation

Assigns lead photographer, 2nd shooter & equipment packing list automatically

⚡ STUDIO ADVANTAGE

Zero manual data re-entry — lead turns into live wedding event automatically.

👤

Client: Rahul Sharma

Linked ID #CL-9402 • Verified Phone & Email

Client Created

ASSIGNED EVENT CREW & GEAR

📸 Kritin (Lead)📷 Amit (2nd Shooter)🎥 Priya (Video Lead)

STEP 04 • CONTRACT & E-SIGN

E-Signed Contracts & Scope Lock

Generate legally binding contracts based on the approved proposal. Clients sign electronically on mobile, locking deliverables, schedules, pricing, and payment milestones.

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Mobile Touchscreen E-Signature

Clients sign directly on touchscreen device with verified IP & timestamp audit trail

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Expectations Locked Firmly

Prevents scope creep regarding photo count, delivery dates & revision caps

✓

Milestone Terms Approved

Locks 3-stage billing structure legally prior to setting foot on venue

⚡ STUDIO ADVANTAGE

100% legal clarity — zero post-wedding disputes over deliverables or payment deadlines.

AGREEMENT #CT-8839Legally Binding

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Locked Deliverables Contract

600 Edited Photos + 2 Teasers + 1 Flushmount Album

Scope Locked

CLIENT DIGITAL SIGNATURE

Rahul Sharma

✓ IP Verified • Signed 19 Aug 2026

STEP 05 • INVOICING & BILLING

Milestone Invoicing & Payment Locks

Raise sign-in milestone invoices instantly. Track deposits, record pre-shoot balances, and enforce gallery download locks until final payment milestone is settled.

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3-Stage Milestone Billing

40% Retainer ➔ 50% Pre-Shoot Balance ➔ 10% Delivery Release

✓

Multi-Channel Payment Tracking

Record UPI UTR numbers, bank transfers & cash entries seamlessly

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Automated WhatsApp Receipts

Send instant digital receipts with payment breakdown in one tap

⚡ STUDIO ADVANTAGE

Guarantees 90%+ cash flow collected prior to stepping foot on venue.

Payment Collected90% Completed

💳

1. Retainer Deposit (40%)

Paid via UPI • Ref #UTR-99182

$1,420 Paid

🏦

2. Pre-Shoot Milestone (50%)

Paid via Bank Transfer • Ref #TXN-44021

$1,775 Paid

STEP 06 • STUDIO FINANCIALS

Studio P&L Reports & CA Tax Readiness

Gain complete real-time visibility into your photography business. Generate automated P&L reports, track equipment depreciation, and export tax summaries ready for your CA.

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Real-Time P&L Ledger

Track revenue, crew payouts, gear amortization & travel expenses live

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1-Click CA Tax Report Export

Download audit-ready PDF/CSV tax summaries formatted for CA & ITR filing

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Studio Profit Analytics

Measure exact net profit margins per wedding event and crew cost efficiency

⚡ STUDIO ADVANTAGE

Eliminates tax season chaos — zero missing bills or manual spreadsheet formulas.

Gross Revenue+$94,800

Net Profit Margin$72,400 (76.3%)

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Annual FY 2026 Summary

14 Wedding Events Completed • All Invoices Settled

Verified

Transparent Plans

Simple Pricing for Growing Studios

No hidden commission fees. Choose a plan that matches your annual booking volume.

Solo Starter

Perfect for beginner photographers taking their first bookings.

₹*** / month

Up to 3 Active Bookings / Year
Lead Pipeline & Contact Directory
Basic Gear Log (Up to 5 items)
Mobile Access

Join Waitlist

Frequently Asked Questions

No! We complement your existing gallery host. Instead of charging high storage fees to store gigabytes of RAW photos, EVOS manages your studio operations (leads, proposals, contracts, gear, and milestone payments) and lets you save and categorize external showcase gallery URLs directly.

When a proposal is locked, EVOS auto-populates your standard contract terms with client and event details (`[Client Name]`, `[Total Price]`, `[Event Date]`). The client receives a share link and signs on an HTML5 touch canvas directly from their phone. IP address, timestamp, and signature data are securely logged.

Yes! For high-ticket wedding payments, processing fees can eat into profits. EVOS supports manual UPI transaction logging (pasting the UTR / transaction reference code), allowing you to confirm payments directly into your ledger with 0% processing fees.

EVOS is built as a progressive web application optimized specifically for mobile browsers. You can add it to your iOS or Android home screen with zero installation requirements, giving you full access on shoot days.

The Complete Operating System for Event Vendors

Everything You Need to Run Your Studio

Dynamic Lead Pipeline

Expectation Lock & Proposals

Contracts & Touch E-Signs

Gear Inventory & Health Alerts

Milestone Payments & UPI

Portfolio & Showcase Hub

How EVOS Automates Your Entire Studio

One-Time Setup & Asset Registration

Template Builder

Gear Inventory Management

Crew Role Permissions

Interactive Proposal & Live Negotiation

Interactive Package Picker

Live Proposal Negotiation Chat

Instant One-Tap Approval

Automated Client & Event Creation

Single Client Entity Record

Auto Event Itinerary Setup

Smart Resource Allocation

E-Signed Contracts & Scope Lock

Mobile Touchscreen E-Signature

Expectations Locked Firmly

Milestone Terms Approved

Milestone Invoicing & Payment Locks

3-Stage Milestone Billing

Multi-Channel Payment Tracking

Automated WhatsApp Receipts

Studio P&L Reports & CA Tax Readiness

Real-Time P&L Ledger

1-Click CA Tax Report Export

Studio Profit Analytics

Simple Pricing for Growing Studios

Frequently Asked Questions

The Complete Operating System
for Event Vendors